5. Performances

General Notes

Performances are the responsibility of the stage manager with supervision from select faculty and staff. The stage manager & assistants will need to be at the rehearsal site early enough to prep for the day's work so that the performance can start on time. During these rehearsals the Stage Manager will become fully responsible for the production.

Call Times

Standardized call times have been developed for performances-
- 90 minutes before Performance GO- Technical prep- Technician Lighting Check. Technician Sound Check. Running Crew Stage Prep. Running Crew Prop Prep. Other tasks needed before the start of a rehearsal
- 60 minutes before Performance GO- Actor’s Prop Check. Actor’s Sound Check.
- 30 minutes before Performance GO- Lighting Blackout Check then “Performance Conditions” backstage and in House. Preshow Lights. Preshow Sound. No Actors or Technicians onstage or in the house unless assigned to be there. House Opens

Cast & Crew Sign-In Sheet

The Cast & Crew Sign-in Sheet is used as a quick glance check of company members that are present and absent at any given call time. Missing members should be called to check on why they are tardy.
A sign-in sheet should be prepared and ready to use for technical rehearsals and performances. Generally a grid format is used with cast & crew listed down the left column and rehearsal or performance dates listed across the sheet. It is helpful if call times are listed on the sheet.
Each company member needs to sign in (initials, X, pithy comment, etc.) when arriving prior to each rehearsal or performance. They should sign in for themselves only.
The sign-in sheet is located at the callboard located at the rear entrance of Burtness Theatre for Mainstage productions and on the callboard in the Burtness back hall for Lab productions.

"Baby Sitting"

A member of the Tech/Design faculty & staff (or, in the case of student design or technical direction, also the technical student) will be on site for each performance to serve as a resource and to be nearby in the event of an urgency.

Front of House Personnel

There are a number of persons that will need to coordinate for a successful performance.

House Manager
The House Manager is responsible for all activity involving interaction with the audience. They are also the Stage Manager's primary contact during each performance. Some of the responsibilities include-
- Training and supervising Ushers for each performance.
- Coordinating with the Box Office Manager to provide smooth movement of audience from the front door to box office to the house.
- Helps audience with questions or problems.
- Coordinating house/lobby activity with Stage Manager to assure timely start of each performance.

Box Office Manager
Anything involving ticket sales is the responsibility of the Box Office Manager. Some responsibilities include-
- Training and supervising Box Office Personnel
- Supervising ticket sales
- Supervising Comp Tickets

Box Office Hours

The Box Office is open Monday-Friday 2:00-5:00 p.m. beginning about two weeks before the production opens. Box Office hours on performance days is 2:00 p.m. until the production opens.
House & Performance Coordination

Complementary Tickets (Comp Tickets)

Each member of the production company receives 2 comp tickets for the production that they are working. The breakdown is as follows-
- Department major will receive 1 Comp (Green color)
- Department major working a production as either a cast or crew member will receive 1 Comp (Blue)
- Non-major student working a production as either a cast or crew member will receive 2 Comps (Blue)
No more than 2 Comps will be issued to any student.
Comps will normally be issued through the Stage Manager. In situations where the crew member is also a student employee it is possible that the comps will be found with the time sheet.
The company member receiving the Complimentary Admission Coupons will need to exchange them for actual tickets at the Box Office. The coupons do not guarantee a seat to any performance. Coupons need to be signed by the person named on the coupon prior to being exchanged. Unsigned coupons will not be accepted under any circumstance.

Communicating with the House Manager

Regular communication is critical to successfully get patrons from the lobby to their seats and starting a performance. The Stage Manager and House Manager should talk regularly throughout the performance process. Plan to confer with the House Manager upon arrival for each performance and a number of times throughout the evening.
Of note- the House Manager will be on communication radio throughout the evening.

Standard Timeline to Start a Performance

The standard timeline for a typical performance is shown below (numbers in parenthesis indicates minutes until GO)
- Prior to 6:00 p.m. (prior to 90 minutes before GO)- Arrive at theatre. Meet with House Manager. Open doors and cabinets.
- 6:00 p.m. (90 minutes)- Cast arrives. Crew arrives. Stage prep. Prop prep. Sound & lighting check. Actors begin to get into makeup and costumes as needed.
- 6:30 p.m. (60 minutes)- Actors' prop check. Lock back door.
- 6:45 p.m. (45 minutes)- Confer with House Manager.
- 6:55 p.m. (35 minutes)- Clear Stage & House. Blackout check. Final set check. Confirm on-time house open with House Manager. Announce "30 minutes to places" to cast & crew. Go into preshow lighting, sound and other cues.
- 7:00 p.m. (30 minutes)- House Open. Announce "House Open" to cast & crew. SM to booth.
- 7:10 p.m. 20 minutes)- Announce "15 minutes to places" to cast & crew.
- 7:15 p.m. (15 minutes)- Confer with House Manager regarding house/lobby condition.
- 7:20 p.m. (10 minutes)- Announce "5 minutes to places" to cast & crew.
- 7:25 p.m. (5 minutes)- Confer with House Manager regard house/lobby condition. Determine if house needs to be held. If no hold is needed, announce "Places" to cast & crew.
- 7:27 p.m. (3 minutes)- House Manager will flash lights to get audience into house. House Manager will inform when lobby is clear.
- 7:30 p.m. (0 minutes)- GO. (House Manager will close lobby doors as house goes to half).

Holding the House

It is intended that each performance will start on time. That said, there may be times that the start of a performance needs to be delayed. When this occurs hold times should be planned as-
-First hold- 5 minutes
-Second hold- 3 minutes
-Third hold- 2 minutes

Performance Reports

Once the production opens the Rehearsal Report becomes a Performance Report. Title of the document can be physically changed to note this. General notation remains the same, however, in the Rehearsal Notes section include information that was specific to the performance- GO time, House capacity (such as- Quarter, Half, Three-quarter, Full).

Photo Call

UND Theatre Arts uses still photographs as part of our archival documentation of each production. On Preview/Media night (the performance before opening) photographs are normally taken by a University Relations photographer and by a Department photographer. This session is shot without any stops. An additional photo call may be scheduled later in the performance schedule for additional photographs. This photo call is generally a "posed" photo session.
When photo calls are held the stage manager will have a list of shots created by the director, with input from design staff. Photo calls are intended to take no more than about an hour to complete.

Kennedy Center/American College Theatre Festival Response

Kennedy Center/American College (KC/ACTF) is a program that celebrates college theatre programs through scholarship, conferences, presentations and through response programs that bring university theatre professionals from around the region to watch and respond to performances.
Each UND Theatre Arts production will have a response evening, set up by the director. Due to scheduling logistics, it is likely that the exact response date will not be known until a couple of weeks prior to the actually response.
The response will generally take about an hour to hour and half following a performance. All company members are encouraged to attend the response. Theatre Arts majors and minors involved in the production are required to attend.

Next Chapter- 6. Closing the Performance