4. TECHNICAL REHEARSALS

General Notes

Technical rehearsals are the responsibility of the technical staff and the stage manager. The stage manager & assistants will need to be at the rehearsal site early enough to prep for the day's work so that the rehearsal can start on time. During these rehearsals the Stage Manager will become fully responsible for the production.

Technical Rehearsal Structure

Technical rehearsals are composed of three parts (assuming a Tuesday-Saturday performance schedule)
- Light, Sound, Prop and Shift rehearsals- 2-4 rehearsals. The first of these rehearsals will generally start on either Tuesday or Wednesday (for productions with major technical elements) or Thursday (for productions with minor technical elements). These rehearsals generally have a 6:00 p.m. technician call and 7:00 p.m. rehearsal GO. Rehearsals are scheduled with an 11:00 p.m. ETA end.
- Dress Rehearsals- 2-4 rehearsals. These rehearsals will generally start on a Friday (for productions with major costume elements) or Saturday (for most rehearsals). Makeup is generally added on Saturday. Hair is generally added on Sunday. Saturday & Sunday rehearsals generally have an 11:30 a.m. technician call and 1:00 p.m. GO. Rehearsals are scheduled with a 5:00 p.m. ETA end.
- Preview performance- 1 rehearsal. This is listed as a rehearsal but is treated like a performance. The rehearsal will be stopped only in the event of significant production problems. This rehearsal generally has a 6:00 p.m. technician call and 7:30 p.m. GO. Rehearsal is scheduled with an 11:00 p.m. ETA end.

Call and GO Times

Call times are determined by area directors- Director for actors, Technical Director for technicians & running crews and the Costume Designer for Dressers & Costume staff.
GO times are determined by the Technical Director and Production Staff for technical rehearsals and by the Chair of the Department (Producer) for performances.

Call/GO Structure
There is a standardized schedule for rehearsal and performances. This is done to give all members of the company necessary time on stage while efficiently prepping the show for each rehearsal or performance.

For Technical Rehearsals without Costumes-
- 60 minutes before Rehearsal GO- Technical prep- Technician Lighting Check. Technician Sound Check. Running Crew Stage Prep. Running Crew Prop Prep. Other tasks needed before the start of a rehearsal
- 15-30 minutes before Rehearsal GO- Special Company notes. Actor’s Prop Check. Actor’s Sound Check. Lighting Blackout Check.

For Technical Rehearsals with Costumes-
- 90 minutes before Rehearsal GO- Technical prep- Technician Lighting Check. Technician Sound Check. Running Crew Stage Prep. Running Crew Prop Prep. Other tasks needed before the start of a rehearsal
- 60 minutes before Rehearsal GO- Actor’s Prop Check. Actor’s Sound Check.
- 30 minutes before Rehearsal GO- Lighting Blackout Check then “Performance Conditions” backstage and in House. Preshow Lights. Preshow Sound. No Actors or Technicians onstage or in the house unless assigned to be there.

Cast & Crew Sign-In Sheet

The Cast & Crew Sign-in Sheet is used as a quick glance check of company members that are present and absent at any given call time. Missing members should be called to check on why they are tardy.
A sign-in sheet should be prepared and ready to use for technical rehearsals and performances. Generally a grid format is used with cast & crew listed down the left column and rehearsal or performance dates listed across the sheet. It is helpful if call times are listed on the sheet.
Each company member needs to sign in (initials, X, pithy comment, etc.) when arriving prior to each rehearsal or performance. They should sign in for themselves only.
The sign-in sheet is located at the callboard located at the rear entrance of Burtness Theatre for Mainstage productions and on the callboard in the Burtness back hall for Lab productions.

Stage Manager Location During Technical Rehearsals

For Mainstage productions the Stage Manager will generally be located at a tech table center of house in row 12 or 13. Lights will be setup on House Center Left in the rear of house crossover. Sound will be setup on House Center Right in the rear of house crossover. This may change depending on specific production demands.

For Lab productions Stage Manager, LBO & SBO locations will be determined on a per production basis. Generally all three workstations will be set up on a common 8’ table with Stage Manager at Center of the table, Light Board Operator to the SM’s right and Sound Operator to the SM’s left.

Stage manager, Lighting and Sound Operators will generally move to their respective control booth positions 2-3 days before opening. Actual date will be determined specific to each production.

Intercom Headset, Communication Radio and Related

For Mainstage
Wired Intercom headsets are used at most workstations both during rehearsals and performances. Standard IC headset system is Telex IC1 belt pack and BP1 single muff headset. In normal production all workstations are set up in a single party line configuration (all persons on the same communication line).
Communication Radios are available for select crew- generally Stage Manager, Assistant Stage Managers and some Running Crew. The House Manager will generally also be on communication radio.

For Lab
No intercom system is available in the Lab Theatre. As a rule Lab Theatre productions are called in "silent running" mode. Communication in the control booth is done by hand signal and minimal communication with the House Manager using communication radios.

Program Information

About two weeks before opening program information is due to the Administrative Secretary. Among the information supplied-
- Actor Name and Character played. Verify spelling.
- Working with the Director-
- Intermission lengths
- Performance Settings
- (if a musical) Song Listing with characters involved in the song.
- Director's Notes

Next Chapter- 5. Performances